MARTINSBURG, W.Va. — The City of Martinsburg Releases Thursday’s City Council Meeting Agenda ahead of the March 14th meeting scheduled
for Thursday, March 14, 2024 at 6:30 PM in the George Karos Community Room of the Martinsburg Police Department at
125 W. Race Street in Martinsburg.
Agenda
1. Call to Order
2. Roll Call
3. Salute to Flag
4. Prayer –Pastor Ujima Tyson, New Beginning Ministry of Help
5. Approval of Minutes
5.a Approve February 8, 2024 Regular City Council Meeting Minutes
6. Approve Administrative and Financial Report
6.a Approve/deny January 2024 Administrative and Financial Report
7. Presentations
7.a Proclamation–Certified Government Financial Manager Month–March 2024
7.b Project Linus Introduction, Agnes Ratliff, Chapter Coordinator
7.c Make comment on ABCA Zoning Form for The Apollo Civic Theater, 128 E. Martin Street
7.d Make comment on ABCA Zoning Form for Springwood Hospitality, LLC d.b.a. Tru by
Hilton Martinsburg, 801 Snapp Street, for a carry-out license
8. Petitions from Citizens
9. Receive and File Reports––Minutes––Correspondence of The Following:
9.a Martinsburg-Berkeley County Convention and Visitor’s Bureau February 2024 Meeting
Minutes and Finance Reports
9.b Letter of resignation from J. Martin Coode from the Historic Preservation Review
Commission, effective immediately
10. Reports of Council as a Whole Committee:
10.a Council as a Whole February 22, 2024 Committee Minutes
11. Report of Mayor
11.a Reminder of Council as a Whole Committee Meeting for Wednesday, March 20, 2024 at
5 PM for Budget Workshop and other issues as needed.
11.b Reminder of Special Council Meeting for Tuesday, March 26, 2024 at 5 PM for purposes
of considering the FY 2024-2025 budget and other business as needed.
11.c Reappoint Roger Engle to the Martinsburg-Berkeley County Convention and Visitor’s
Bureau, 1/1/2024-12/31/2025
11.d Appoint Misty Francis to the Historic Preservation Review Commission to fill an expired
term, 1/1/2024-12/31/2026
12. Report of City Attorney
13. Report of City Manager
14. Unfinished Business
14.a Remove from table and take action regarding granting of easement to Glo Fiber for
purposes of serving 308 Athletic Street.
15. New Business
15.a First and second reading of Ordinance 2024-02 to change and establish the name of a
street as Roundhouse Way
15.b First and second reading of Ordinance 2024-03 to approve and adopt current
replacement pages to the Codified Ordinances
15.c Confirm consensus of Council to issue Letter of Endorsement to the ABCA for the 32nd
Annual Toughman Contest, March 16-17, at the Berkeley 2000 Recreational Center
15.d Confirm consensus for Letter of Endorsement for the Apollo Civic Theater for a March
21, 2024 concert
15.e Authorize Letter of Endorsement to the ABCA for Jordan and Hess’s Fashion and
Flowers Show, April 13, 2024, in the Town Square Pedestrian Plaza
15.f Approve/deny Pay Application #1 from Kee Construction for the Caperton Train Station
Renovation Project–$34,929.60
15.g Approve/deny Change Order 33 from Waynesboro Construction for the City Hall
Renovation Project for exhaust fan and associated ductwork for elevator shaft–$11,726
15.h Approve/deny Pay Application #14 from Waynesboro Construction for the City Hall
Renovation Project–$116,371.92
15.i Approve/deny submission of Law Enforcement Mental Health and Wellness Act Program
Grant through the US Department of Justice (COPS Grant)
15.j Discuss/take action regarding first amendment to Easement Agreement between the City
of Martinsburg and the National Passenger Railroad Corporation (AMTRAK), dated
October 27, 2016
15.k Approve/deny contract with Carbon Activated Corporation for Granular Activated Carbon
(GAC) changeout of vessels 1B, 2B and 3A at Big Springs ($293,248 reimbursed by
National Guard Bureau) and rejection of low bid by Norit Americas, Inc., for failure to
comply with bid specifications
15.l Approve/deny temporary construction easement by and between the City of Martinsburg
and Eastern Panhandle Transit Authority
15.m Approve/deny construction/installation of a BMP (best management practice) at the
Recycling Center to allow for sampling of runoff form the salt storage facility–$38,000
(reimbursable by WVDEP 604(b) grant)
15.n Approve/deny submission of Community Environmental Management Application grant
application to the Cacapon Institute on behalf of the Shade Tree Commission, no city
match
15.o Approve/deny purchase of toter lift for new garbage truck–$3,802.18 plus shipping
15.p Approve/deny Pay Application #9 from Callas Construction for the Public Works
Expansion Project–$86,553
15.q Approve/deny Pay Application #10 from Callas Construction for the Public Works
Expansion Project–$193,161.60
15.r Approve/deny yearly maintenance agreement between City of Martinsburg and Borlie
Mechanical Contracting, LLC for the Martinsburg Police Station/Municipal Court Building-
-$16,000
15.s Approve/deny Safe Streets for All funding approach and Trail Ambassador Plan program,
including application to the Martinsburg-Berkeley County Convention and Visitor’s
Bureau for pilot year funding
16. Executive Session