MARTINSBURG, W.Va. — The City of Martinsburg has released the agenda for Thursday night’s meeting, which will be held in the George Karos Community Room inside the Martinsburg Police Department at 125 W. Race Street in Martinsburg. That meeting is set to get underway at 6:30 p.m.
The Agenda:
1. Call to Order
2. Roll Call
3. Salute to Flag
4. Prayer –
5. Approval of Minutes
5.a Approve October 12, 2023 Regular Meeting Minutes
5.b Approve October 19, 2023 Special Meeting Minutes
6. Approve Administrative and Financial Report
6.a Approve/deny September 2023 Administrative and Financial Report
7. Petitions from Citizens
8. Presentations
8.a Administer Oath of Office to Police Sergeant Michael Castelgrande, III and Police
Corporal Dalton Condo
8.b Administer Oath of Office to Fire Battalion Chief Douglas Smith and Fire Lieutenant
Zachary Morgan
8.c Proclamation–Hunger and Homelessness Awareness Week, November 13-21, 2023
8.d Proclamation–National Hospice Month–November 2023
8.e Proclamation–Family Court Awareness Month–November 2023
8.f Resolution of Appreciation for Retiring Fire Battalion Chief Greg Hoover
9. Receive and File Reports––Minutes––Correspondence of The Following:
9.a Berkeley County Roundhouse Authority Minutes, 1/11/2023-6/28/2023
9.b Martinsburg-Berkeley County Convention and Visitor’s Bureau September 27, 2023
Meeting Minutes and Financial Report
9.c Letter of resignation of Catherine Dodson as Executive Director and Secretary-Treasurer
of the Board of Commissioners of The Housing Authority of the City of Martinsburg, WV,
effective January 1, 2024
10. Reports of Council as a Whole Committee:
10.a Approve/deny Council as a Whole Committee October 24, 2023 Meeting Minutes
11. Report of Mayor
12. Report of City Attorney
13. Report of City Manager
13.a City Manager Report/Projects Update
14. Unfinished Business
15. New Business
15.a Approve/deny Resolution 2023-39 authorizing Mutual Aid Agreement between the City of
Martinsburg and Morgan County, WV for Fire, Emergency Medical Services, Specialized
Rescues, and Disasters
15.b Approve/deny Memorandum of Understanding between the City of Martinsburg and West
Virginia Public Service Training–Martinsburg for Fire/Rescue and EMS training and
storage and staging of equipment
15.c Approve/deny bid recommendation for demolition and related services of seven (7)
structures–$141,730–Triple Crown Construction
15.d Approve/deny bid recommendation for Caperton Train Station renovation project–
$______ (bid opening 11/7)
15.e Approve/deny Pay Application #3 from W-L Construction for HMA Paving Project–
$360,060.50 (General Fund)/$_______(CDBG)
15.f Approve/deny Special Events Permit for River’s Edge Ministries Christmas in the Streets
Event in the Town Square Pedestrian Plaza on Saturday, December 16, 2023 from 5-7
PM, contingent upon proof of adequate liability insurance and payment of any
recommended fees for City services
15.g Confirm Special Events Permit approval for Jordan and Hess’s “Experience the Magic of
Christmas” Event on Friday, November 10, 2023 in the Town Square Pedestrian Plaza,
contingent upon proof of adequate liability insurance and payment of any recommended
fees for City services, approval to include Letter of Endorsement to ABCA
15.h Approve/deny Special Event Permit for St. Joseph Catholic Church’s Catholic Festivity–
Virgin of Guadalupe Procession on Sunday, December 10, 2023 along attached route,
contingent upon proof of adequate liability insurance and payment of any recommended
fees for City services
15.i Approve/deny purchase of two rain gauges and associated equipment for the
Stormwater Management Department–$7,500 ($5,000 previously budgeted)–Duncan
and Parnell
15.j Confirm proposal from Millennium Pools and Spas for leak survey of Lambert Pool–
$11,485
15.k Approve/deny Pipeline Crossing License Agreement between the City of Martinsburg
and the Winchester and Western Railroad Company as part of the Interwoven Mill Offsite
Stormwater Outfall Plan
15.l Approve/deny agreement with Bolton Partners, Inc. to conduct actuarial study for change
in funding policy for pension calculations–up to $7,500
15.m Approve/deny Change Order #2 between the City of Martinsburg and W-L Construction
for the HMA Paving Project–General Fund–$219,835 for P.O. Faulkner Parking Lot
project (shared cost with Berkeley County Commission and Board of Education– City’s
share $66,667.50)
15.n Approve/deny Change Order #3 between the City of Martinsburg and W-L Construction
for the HMA Paving Project–General Fund–$24,500 for P.O. Faulkner Park Walking Trail
project–reimbursable by Berkeley County Commission
15.o Approve/deny Change Order #4 between the City of Martinsburg and W-L Construction
for the HMA Paving Project–General Fund–$21,000 for P.O. Faulkner Park Tennis Court
Parking Lot project
15.p Approve/deny Change Order #5 between the City of Martinsburg and W-L Contractors
for pickleball courts–$_____
15.q Approve/deny Pay Application #10 from Waynesboro Construction for the City Hall
Renovation Project–$457,439.11
15.r Approve/deny Change Order #12 between the City of Martinsburg and Waynesboro
Construction for the City Hall Renovation Project–$5,383–lighting
16. Executive Session
